Please note that the below list of suppliers are the official and approved Positive Ageing Summit contractors and suppliers.

Should you wish to arrange your own suppliers, please feel free to do so and let us know so we can make the necessary arrangements.

Venue
Hilton Adelaide
223 Victoria Square, Adelaide SA 5000

When packing up your space, please ensure packed boxes and banners are clearly labelled including completed courier documents (i.e. FEDEX or DHL) are securely attached. Bump out must be finished by 7pm. If you think you need more time, please email us at events@intermedia.com.au.

All equipment MUST be taken with you. There is no ‘overnight’ storage at the venue. The venue does not accept responsibility for the loss/damage of any materials left behind post event.

It is a requirement that all exhibitors take out Public Liability Insurance for the event which refers to damage or injury caused to third parties/visitors on, or in the vicinity of, your exhibition stand. In most cases this can be achieved by extending your existing policy through your insurance broker in the form of a ‘Certificate of Currency’.

IMPORTANT: Ensure to email your Public Liability certificate to events@intermedia.com.au ASAP or by Friday 23 April 2025 at the latest.

If you are having dedicated staff manning your stand, you will need to register them to receive an Exhibitor Pass.  You will be emailed a dedicated link to register your staff.

As an exhibitor of the event, you will be provided with the following:

Please email events@intermedia.com.au with your intended stand display & activation plans for approval. This should include demonstration items that you will be providing or that will be set in your activation space, branding stands, furniture, gift bags or other collateral, etc

All portable electrical equipment, appliances and leads used at the venue must be tested and tagged in accordance with Australian Standard 3760 and Workplace Health & Safety Legislation prior to coming on site. Any electrical equipment found not tested will be removed from the venue.

For safety reasons, double adaptors are not to be used in the venue.

*Please note Hilton Adelaide reserve the right to confiscate or refuse the use of items that are deemed unsafe or may cause damage to venue or patrons. *

No food or beverage of any kind is permitted to be brought into the Hotel for consumption at the Event by you or by any employee, agent, contractor, guest or any person attending the Event, without the prior written consent of Hilton Adelaide. Please email events@intermedia.com.au should you be wanting to do food and/or beverage samples

WIFI is available onsite and provided by the venue. For specific internet requirements please email events@intermedia.com.au by no later than Wednesday 23 April 2025.

Hilton Adelaide can organize complimentary access to Wi-Fi in the Gallery for the exhibitors.

Please find information about this internet below:

• Internet is provided by iBAHN http://www.ibahn.com and we are connected to a 20 Megabyte fibre service
• Internet speed is 20 Megabytes up and 20 Megabytes down.
• The bandwidth is constantly monitored and load shared to avoid congestion.
• The Wi-Fi on Level 1 is capable of providing connections to approx. 600+ devices at any one time.
• The Wi-Fi on Level 2 is capable of providing connections to approx. 150+ devices at any one time.
• Unique passwords can be pre-programed in advance of conferences.

Dedicated cable internet access can be arranged at your own expense through Encore.
Conditions and charges apply and are payable direct to Encore.

Contact details are:

Brad Goodwin Venue Director
Hilton Adelaide
Encore Event Technologies
E: brad.goodwin@encore-anzpac.com
P: +61 8 8237 0638

Parking is available at the nearby Central Market UPark, around the corner of the Hilton Adelaide.

Click here for more information.

Please consider when putting together items and packaging, that there are no allocated disposal receptacles available at the venue. If a large amount of waste is expected, please let us know, however you will be responsible for removal.

During set up and take down times and exhibition opening times, the area will be open and Waterview suggest that exhibitors take care of their goods. Please do not leave any valuable items on your table.  Whilst every precaution is taken, the Waterview in Bicentennial Park cannot accept any responsibility for loss or damage, which may occur to persons or property at the exhibition from any cause whatsoever.

It is the exhibitors’ own responsibility to arrange adequate insurance to cover such potential loss and or damage. Please notify a venue employee if you see anything suspicious onsite.

In the interests of safety and fairness, please keep all displays within your stand area, being mindful of visibility of your neighbours stand. This includes all displays and furniture.

Should an emergency situation arise, please remove yourself and others from danger noting the following important information:

• In the case of an emergency all guests, exhibitors and external vendors should follow the instructions of the Waterview security & supervisor.
• The emergency meeting point is in First Fleet Park.
• In the case of a medical emergency please notify a staff member

All incidents or near misses should be reported to the Waterview Event supervisor team asap.

For social media, connect with us on LinkedIn, Instagram, and Facebook. Share your handles and use PAS assets here.

Don’t forget to tag us on LinkedIn and use #PositiveAgeingSummit2025. 

To stay up to date and more information, visit the Positive Ageing Summit website.

Lead Generation

A lead capture app from Entegy will be launched in late April. It will enable all exhibitors and sponsors to gather visitors’ information and convert this data into leads. Further details of the lead capture app will be sent out in mid April.

The Positive Ageing Summit App will be available to download from early May.

The App will include an exhibitor listing, floorplan and a range of features for guests to make the most out of their visit.

Stands must be complete by 8.15am so our official photographer to take photos of your stand. We encourage you to have a clean stand with no visible rubbish.

One of the best ways to drive foot traffic to and engagement with your stand is promotional activities, samples, prizes, and product giveaways etc. It’s your chance to get creative and have fun with the exhibitor attendees. Be sure to consider the environment when thinking through any samples, and have your terms and conditions along with any necessary permits available on your stand or published wherever you promote your activity.

To assist us with our marketing efforts we ask you please let us know of any promotional activity on your stand. This information may be used across our social media channels, email marketing, website and event app both prior to and throughout the weekend. Please share information on your promotion by filling out the table below and send us back a copy by Friday 23 April 2025 to events@intermedia.com.au